Terms and Conditions of Registration and Attendance (Cape Town YSA Convention 2024)

1. Approval

Approval to attend the Cape Town YSA Convention 2024 is based on a first come first serve basis. Approval is also determined based on the age requirements and any other criteria set out in these Terms and Conditions.

When your registration is approved by the organising committee you will be notified via an official email. Until you receive this official notification from the organising committee your registration is in a 'pending approval' state.

2. Attendance
Attendance at the Cape Town YSA Convention 2024 is open to all YSA. I agree to use the Convention ID provided at Check-In and understand that not showing this on request may result in some disciplinary action.

3. Age
Your registration will be considered if you meet the age requirements as outlined on the Cape Town YSA Convention 2024 website, i.e. you must be at least 18 years of age (inclusive) by 29 March 2024, and at most 3 years of age on 1st April 2024.

4. Accommodation
Accommodation will be allocated to participants by the organising committee. You agree to comply with the room allocations which will be communicated to you on arrival at the convention. Any special needs regarding accommodation are to be specified in your registration details or advised separately via email to the committee. The organising committee will make every effort possible to help meet any special accommodation needs.

You agree to abide by the following conditions:

• In the interests of personal safety and Workplace legislation you must obey the lawful instructions of any official ATKV Goudini Spa staff member, e.g. in case of a fire evacuation
• Service providers reserve the right to ask you to leave the accommodation should your behaviour become unacceptable
• You are to replace and pay for any property of ATKV Goudini Spa that you have broken or stolen
• You are to pay any costs if you falsely set off fire alarms.

5. Medical, Health and Dietary 

You authorise convention leaders and other official personnel to administer medication and provide treatment to you should this be required for your well-being due to accident, illness, injury or any other purpose, and to share necessary confidential information, when required, to administer YSA Convention or make a decision that affects the well-being of attendees. This authorisation includes transportation to any medical facilities if required. Any pre-existing medical conditions, allergies etc. are to be fully disclosed in your registration details. If your medical conditions have changed or you have not yet disclosed any medical or dietary information to the committee, please notify the committee immediately via email to [email protected] 

6. Standards of Behaviour
You agree to abide by the standards outlined during the registration process and those standards described in the For the Strength of Youth booklet. If you breach any of these standards, you may be sent home. You will not be able to continue at the Cape Town YSA Convention 2024 if you participate in any of the following:

Participating in or encouraging immoral behaviour of any kind, which includes breaking the law of chastity and viewing pornography in any form.
Breaking the Word of Wisdom (alcohol, drugs, tobacco, vape, tea and coffee) -  including the possession of any illegal substances and vaping.  ATKV Goudini Spa has a strict policy of no smoking or vaping on the resort at all times. 
Possession of weapons or firearms of any kind.
Shoplifting, theft, or vandalism of any kind.
Doing anything harmful to yourself or others physically, spiritually, or emotionally, including any form of bullying.
Anyone found in the opposite-sex accommodation blocks without approval from the leaders.

No jumping or diving into the pools at any time, safety is key for everyone.

No loud music after 11 pm.

7. Cancellation Policy and Refunds
If you need to cancel your registration you must send an email to the organising committee at [email protected] to indicate you will no longer be able to attend the Cape Town YSA Convention 2024.

Refunds will be considered on the following basis:

If your circumstances change and you are no longer able to attend, you can receive a full refund if you cancel BEFORE the closing date which is 11 March 2024 (any extensions are not inclusive) After this, bookings and payments for catering, accommodation and other activities will have been made for you, and the amount refunded will be at the discretion of the  Cape Town YSA Convention  Organising Committee.
Refunds will not be given under any circumstances for partial attendance at the conference.

8. Changes to Terms and Conditions
The organising committee reserves the right to change these terms and conditions as necessary to meet legal requirements or the conditions enforced by any service providers including ATKV Goudini Spa. Any changes will be notified to registrants via email.

9. Multi-Media

By registering for the Cape Town YSA Convention 2024, I understand that as a participant/leader, my photo may be used to promote the YSA Convention. I understand that the images may be used in print publications, online publications, presentations, websites, and social media. 

10. Code of Conduct

Not abiding by Code of Conduct or Terms & Conditions will result in YSA being sent home with no refund

Code of Conduct

STANDARDS OVERVIEW

The Lord has said, “Let virtue garnish thy thoughts unceasingly” (D&C 121:45).  The natural follow-on principle is found in the thirteenth Article of Faith “We believe in being honest, true, chaste, benevolent, virtuous and in doing good to all men… if there is anything virtuous, lovely or of good report or praiseworthy, we seek after these things.”

YSAs who attend conventions are expected to live in harmony with gospel teachings and to dress and act by the standards contained in the For the Strength of Youth. This will ensure everyone has a safe, enjoyable and uplifting experience.
 

Continued attendance at the YSA Convention requires adherence to these standards.

The following prohibited activities will result in your being sent home immediately:

• Participating in or encouraging immoral behaviour of any kind, which includes breaking the law of chastity and viewing pornography in any form.
• Breaking the Word of Wisdom (alcohol, drugs, tobacco, vape) -  including the possession of any illegal substances and vaping.  ANU has a strict policy of no smoking or vaping on campus at all times. 
• Possession of weapons or firearms of any kind.
• Shoplifting, theft, or vandalism of any kind.
• Doing anything harmful to yourself or others physically, spiritually, or emotionally, including any form of bullying. 

SPECIFIC GUIDELINES

Dress and Appearance - The way you dress is a reflection of what you are on the inside. Your dress and grooming send messages about you to others and influence the way you and others act.

"Modesty is an attitude of humility and decency in dress, grooming, language, and behaviour. If you are modest, you do not draw undue attention to yourself. Instead, you seek to glorify God in your body, and your spirit" (True to the Faith [2004], pg 106). "As you make decisions about your clothing, hairstyle and appearance, ask yourself, ‘Am I honouring my body as a sacred gift from God’ Heavenly Father wants us to see each other for who we are: not just physical bodies but His beloved children with a divine destiny. Avoid styles that emphasize or draw inappropriate attention to your physical body instead of who you are as a child of God with an eternal future. Let moral cleanliness and love for God guide your choices.’’

YSAs are expected to maintain gospel standards and follow all dress and appearance guidelines (see For the Strength of Youth for details).

Language and Behaviour - “Like your dress and grooming, your language and behaviour are expressions of your character. Your words and actions can have a profound influence on you and others. Express yourself in clean, positive, uplifting language and in actions that bring happiness to those around you” (True to the Faith [2004], pg 108).

Charity - Do unto others as you would like them to do unto you; “Thou shalt love thy neighbour as thyself” (Matthew 22:39).

Obedience - Obedience to the commandments is an expression of our love for Heavenly Father and Jesus Christ.

ADDITIONAL EXPECTATIONS

Neck tags – You must have your convention ID card (neck tag) on you at all times! If you lose your ID card, you may need to pay a fee. Please let any of the organising committee know if you lose your card so it can be replaced.

Remember to stay within your teams at all times, any misconduct will result in you being sent home with immediate effect!